Privacy Policy

Effective Date: September 1st 2025

This Privacy Policy explains how In The Loop Business Networking and Joist Limited ("we," "us," or "our") collects, uses, and protects your personal data when you use our website, www.intheloopnetworking.uk (the "Website"). We are committed to protecting your privacy and complying with UK data protection legislation.

1. Data Controller

The data controller responsible for your personal data is:Joist Limited, 82 Station Road, Bishops Cleeve, Cheltenham, England, GL52 8HJ, hello@joistsoftware.com

2. Information We Collect

We may collect and process the following categories of personal data about you:

Identity Data: Name, job title, and company.
Contact Data: Email address and telephone number.
Usage Data: Information about how you use our Website and services.
Technical Data: Internet protocol (IP) address, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform, and other technology on the devices you use to access this Website.

3. How We Use Your Data (Purpose and Legal Basis)

We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:

Purpose for Processing	Lawful Basis for Processing (GDPR)
To register you for a meeting or event.	Performance of a contract with you.
To manage our relationship with you, including notifying you about changes to our terms or privacy policy.	Necessary to comply with a legal obligation; Necessary for our legitimate interests (keeping our records updated).
To administer and protect our business and this Website (including troubleshooting, data analysis, testing, system maintenance, support, reporting and hosting of data).	Necessary for our legitimate interests (for running our business, provision of administration and IT services, network security, to prevent fraud and in the context of a business reorganisation or group restructuring exercise); Necessary to comply with a legal obligation.
To allow you to attend and participate in meetings and facilitate networking.	Necessary for our legitimate interests (facilitating the purpose of the meeting and encouraging business connections).

4. Sharing Your Data

A. Sharing Details with Other Attendees (The Core Service)

By registering for a meeting or event on our Website, you explicitly agree and consent to your name, job title, company, and (where provided) contact information being shared with the other individuals who are also registered to attend that same specific meeting.

This sharing is a fundamental part of the service we offer, as the primary goal of our meetings is to encourage networking and connections between attendees. The list will be shared for the sole purpose of facilitating professional connections and follow-up after the meeting.

B. We Do Not Share Data with Third Parties (Excluding Attendees)

We will not sell, rent, or trade any of your personal data to unrelated third-party organisations or individuals for marketing, advertising, or any other commercial purposes.

Your personal data will only be disclosed outside of the specific meeting attendees in the following limited circumstances:

Service Providers: We may use third-party service providers (such as website hosting providers, email providers, or payment processors) to help us operate our business. These service providers are only permitted to use your data as necessary to provide their services to us and are required to follow strict data protection agreements.
Legal Requirements: Where we are legally required to do so, such as in response to a court order or a request from a government agency.

5. Data Security

We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know.

6. Data Retention

We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.

7. Your Legal Rights (UK)

Under UK data protection law, you have rights including:

Your right of access – You have the right to ask us for copies of your personal data.
Your right to rectification – You have the right to ask us to rectify personal data you think is inaccurate or incomplete.
Your right to erasure – You have the right to ask us to erase your personal data in certain circumstances.
Your right to restriction of processing – You have the right to ask us to restrict the processing of your personal data in certain circumstances.
Your right to object to processing – You have the right to object to the processing of your personal data in certain circumstances.
Your right to data portability – You have the right to ask that we transfer the personal data you gave us to another organisation, or to you, in certain circumstances.

To exercise any of these rights, please contact us at [Your Contact Email Address].

8. Concerns and Complaints

If you have any concerns about our use of your personal information, you can make a complaint to us at [Your Contact Email Address].

You also have the right to lodge a complaint with the UK supervisory authority for data protection, the Information Commissioner’s Office (ICO).

ICO Address: Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AFICO Website: https://www.ico.org.uk